City of Burlington seeking Qualified Consultant for Architectural Survey

REQUEST FOR QUALIFICATIONS ARCHITECTURAL PROFESSIONAL SERVICES: RECONNAISSANCE LEVEL SURVEY OF HISTORIC BUILDINGS AND STRUCTURES LOCATED IN BURLINGTON, WASHINGTON CITY OF BURLINGTON 833 SOUTH SPRUCE STREET BURLINGTON, WA 98233 PROPOSAL SUBMISSION DEADLINE:  4:30 PM December 7, 2016 ISSUE DATE:  November 16, 2016 INTRODUCTION The City of Burlington seeks the services of a qualified Historic Preservation Consultant / Historic Architect, or related professional to assist the city to complete a reconnaissance level survey of approximately one hundred (100) historic buildings and structures located in a portion of the City of Burlington.  The City of Burlington received grant funding from the Washington State Department of Archaeology and Historic Preservation (DAHP Contract #FY17-61017-002) to complete this reconnaissance level survey.  The city intends to complete this grant project through the services of a professional consultant.  Said consultant shall be responsible for completing all of the deliverables identified within DAHP Contract #FY17-61017-002, and for meeting applicable state and federal grant contract compliance requirements therein. Services are desired to be completed prior to the end of March, 2017. RFQ SELECTION PROCESS The proposed schedule for the proposal process is as follows: November 16                          RFQ Package Available December 7                            RFQ Submittal Deadline -- 4:30 PM Week of December 12            Interviews December 16                          Service Provider Selected December                               Professional Services Contract Negotiated January 12                              Contract Awarded January - March                     Work Completed III.       RFQ SUBMITTAL PROCEDURES Proposals must be received no later than 4:30 PM PST on Wednesday, December 7, 2016.  You may forward your proposal by mail, hand delivery, or email. Mail or Deliver to: City of Burlington 833 South Spruce Street Burlington, WA 98233 Attn:    Marie Lambert, Grants and Fiscal Projects Manager Emailed Proposal should include “RECONNAISSANCE LEVEL SURVEY OF HISTORIC BUILDINGS AND STRUCTURES” in the subject line, be in PDF or MS Word format and be addressed to: mlambert@burlingtonwa.gov SERVICE TERMS The professional consultant will conduct a reconnaissance level survey of historic buildings and structures in Burlington that are fifty years of age or older, in compliance with the terms of DAHP contract #FY17-61017-002.  The consultant will conduct a survey and produce complete inventory forms consistent with the guidelines in the Washington State Standards for Cultural Resource Reporting published by the Department of Archaeology and Historic Preservation including but not limited to:

• Completing surveys utilizing the WISAARD online system and forms to document all required survey materials, and including at least two digital images of the property / structure
• Completing a map of the entire survey area, with sites marked and numbered
• Completion of a survey project report that follows the guidelines for survey project reports as specified in Washington State Standards for Cultural Resource Reporting

In addition, the consultant will assist the city in conducting at least one public presentation regarding the project and findings. QUALIFICATIONS Respondents should have demonstrated expertise in performing historic architectural reconnaissance level surveys using the WISAARD online system and the Washington State Standards for Cultural Resource Reporting. Extensive knowledge of historic architecture, preservation of historic buildings, and federal and state historic preservation standards and requirements is essential.  Demonstrated experience in working with local historic preservation boards is desired. SUBMITTAL REQUIREMENTS Respondents are encouraged to prepare letters of interest detailing their qualifications to perform the services listed above to the city for consideration. VII.     EVALUATION CRITERIA The selection process shall include a review of qualifications followed by interviews of one or more respondents that are deemed to most closely meet the qualifications to perform the scope of work identified in DAHP Contract #FY17-61017-002.  The respondent deemed most qualified to perform the identified duties on behalf of the city will be contacted to negotiate a professional services contract.  If these negotiations fail to result in a professional services contract with acceptable terms, and at a cost and timeframe identified within the DAHP contract, then the next most qualified respondent will be contacted to initiate contract negotiations until said contract is complete. The City reserve the right to accept late submittals, waive irregularities and to select one or more service providers in order to obtain the best possible product in the most timely and cost efficient manner.