Wisaard Q & A

As promised here is the weekly post! Keep the questions coming! Send them to kim.gant@dahp.wa.gov. Question:  Why do I have to email letters instead of uploading them into Wisaard? Answer:  The simple answer is that Wisaard does not yet have a reliable way to notify staff that your Project materials have been uploaded, with the exception of EZ-2s. We understand that this is confusing and we are all doing our best. While it is certainly physically possible to upload a letter to Wisaard, unless you email a staff member directly, or send an email to one of the compliance correspondence emails, staff will not know the Project is there. It is our plan in the foreseeable future to add features to Wisaard so it can handle the full compliance workflow, we are just not there yet. Question:  Can I use Wisaard on a mobile device? Answer: No. Wisaard is not formatted for use on a mobile device. We would really like to offer a mobile application, but it is not as simple as it sounds, and we have not had the funds to make it happen. Question: Is a DAHP Log Number the same as a Project Number? Answer: Yes. Before the new Wisaard we had a separate Access database for administrative records. This database had no public interface and was viewable only by DAHP. The numbers generated by that database were DAHP Log Numbers and had the format mmddyy-sequential number for that day-agency abbreviation. An example is 111813-60-KI where the Project was created on November 18, 2013; it was the 60^th project entered in the database that month; King County was the lead agency. This data was merged into the new Wisaard. If the previous Project had links to historic property inventories, those links are preserved in the new system. All of the other associated correspondence that may be associated with each database entry were not migrated to Wisaard. These documents are still on our file server and may be retrieved the old fashioned way, upon request from our records management staff. New Wisaard creates Project numbers, which means the same thing as DAHP Log number. They are just created in a different format: yyyy-mm-sequential number in the month: Example, 2016-03-00256 means that the Project was started in Wisaard in March 2016 and it was the 256^th project for the month. You can easily search for old or new Project numbers under the Project tab or the Search Filters. Each undertaking should have one Project number. You can still add things to old log numbers, and you definitely should add things to ongoing projects to avoid a duplicate record, but you may have to contact DAHP to add you and your organization to an old project. Please make sure there is no existing Project in Wisaard before starting a new one. If you are a consultant adding historic property inventory forms or reports, it is highly likely that a Project number has already been created either by the lead agency or DAHP staff. Question: When I click on a Project why does it say “Data is Hidden Due to Security Rules?” Answer:  Project details are hidden from those that are not associated with them. If you are a consultant and need to add reports or inventory forms to a Project, the person that created the Project in Wisaard has the permissions to add you. Their name will appear in the Project Contacts. Your Organization must also be added and the Access level should be Editor. The Viewer level of Access is currently not functioning as designed and will prevent you from seeing any of the Project details. If the person that started the Project is not available, or if DAHP staff started the Project, you may always contact DAHP and we can assist you. Please do not create a new Project if you think there is already a Project, just because you are initially locked out. Until all old Projects are completed, which could be years from now, we will have to make this accommodation. Projects that began after January 20, 2016 should not have this issue. Question: Why does it say “Data is hidden due to security rules” when I click on some Historic Property Inventory Form Detail Pages, but not others? Answer:  This indicates that the Property in question is currently in Draft status and has not yet been approved by DAHP.