Records Management Program
The Department of Archaeology and Historic Preservation (DAHP) is the official repository for statewide information on historic, cultural and archaeological sites in Washington. The Department maintains information on over 32,000 archaeological sites, over 2,900 cemeteries, over 28,000 cultural resource reports, and over 629,000 historic properties. This information is contained in individual paper records, USGS quadrangle maps, photographic negatives, prints, slides, videos and electronic data in a digital and tabular format.
These records are created by the office, various federal, state, local government, and tribal agencies, private corporations and individuals and provided to the office as part of the office's official functions. This information is covered by the Public Records Act (RCW is 42.56) and specific components of the records are exempt from disclosure (RCW 42.56.300) to avoid the looting or depredation of such sites.
Use of this information is necessary for the protection of these resources by various federal, state, local, and tribal governments and private entities. Such information is necessary for compliance with federal and state laws, and tribal and local ordinances along with assisting in historic and archaeological research and in promoting the public awareness of Washington' cultural heritage.
In order to assure the stewardship, security and appropriate sharing of this information and to assure conformance with existing laws and regulations the Department shall adhere to these policies:
The overriding policy of the Department is to assure the stewardship of the records it maintains on behalf of the citizens of Washington State. These site records are maintained permanently and no site records are physically removed from the files once entered. All policies and procedures shall be in conformance with applicable state law.
Public Inspection of Records
Consistent with the Public Records Act, physical inspection and review of the records shall be offered at no charge during normal office hours of 8:00 am to 5:00 pm Monday through Friday. Where records contain information exempt from disclosure under the Public Records Act, the office shall withhold that information when such release would result in the loss or damage to the resource. Because of limited researcher space, limited staff, the physical extent of the records and because specific records and components of records are exempt from public disclosure, the Department shall provide explicit instruction to assure equitable access, orderly inspection, and re-filing of the records.
Regarding record requests, per the Governors Proclamation 20-05 delivery the 5-day response has been waived and the Proclamation amended to include waiving the portions of RCW 42.30 and RCW 42.56 that require in-person meetings or contact. This Proclamation has been extended until October 1st.
Please be advised that we are not in the office, so unfortunately no Public Records Act requests can be made face-to-face. Note that staff is also telecommuting so will not be checking mail or the fax machine. You can email your records request to firstname.lastname@example.org and we will do our best to respond timely and provide records, if possible. Most of our records are electronic and accessible, but we will not be able to access the records stored in DAHP’s office, the Records Center, or the State Archives.
Thank you for your patience and understanding.
Copying of Original Records
Copy charges are $0.15 per printed page payable to DAHP by cash or check at the conclusion of your research. Copying of public records of historic, archaeological and cultural sites is allowed to professional researchers, agency officials from regulatory agencies, tribal officials and the owner of record. Such copying is permitted upon completion and signature by the requestor of a confidentially agreement for those records that are exempt from public disclosure. Where records contain information exempt from disclosure under the Public Records Act the Department shall withhold that information when such release would result in the loss or damage to the resource.
To make a public records request, please see additional information. To review records within the office please contact Jamie Dudman at (360) 515-8416 or email email@example.com to schedule an appointment.